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APPENDIX B

INITIAL FOOD PROTECTION AUDIT REQUESTS FOR
THE UNITED STATES, CANADA, MEXICO, CENTRAL AMERICA, SOUTH AMERICA, THE CARIBBEAN, AND THE PACIFIC REGION (Excluding Korea)


1. Vendor. The vendor or supplier must write a letter (preferably on letterhead) requesting an initial food protection audit. The owner or an authorized representative of the establishment processing the product(s) must sign the letter. The supplier must address the letter to the U.S. Government purchasing agent or contracting agency. The request must contain, at a minimum, the following information:

a. The full name of the processing facility, street address (or geographical location), city, state, zip code, and county or country where the plant is located. Include the mailing address if different from the physical address.

b. The name, title, telephone and fax numbers, e-mail address of the person to contact at the facility, and the normal operating hours of the facility.

c. A list of the specific products to be procured by the Department of Defense (DOD) (e.g. novelty ice cream or catered meals).

d. A list of the federal, state, and local regulatory agencies currently inspecting the facility. If the facility has a federal or state establishment number, please provide the number.

e. If the vendor is a distributor or broker of finished products from other DOD approved sources and acts within the geographic limits of the continental United States (CONUS), Alaska, or Hawaii, then the vendor is exempt from listing in the Worldwide Directory, unless the vendor stores Government-owned foods.

f. If the vendor is a caterer, indicate where the vendor prepares the food, which military installations the vendor will serve, and if the meals will be contracted.

2. Purchasing/Contracting Agency. The purchasing or contracting agency will review the request and determine if the supplier is eligible. If the agency wishes to purchase the firm’s products, the agency will send a Pre-Audit Questionnaire (PAQ) to the company point of contact. Once completed, the purchasing or contracting agency must write a cover memorandum and enclose the supplier’s request and completed PAQ. The memorandum must include the following agency information: a correct mailing address, a point of contact, telephone and fax numbers, and an e-mail address. The agency should submit the audit packet at least six weeks before the results are due to:

Food Protection & Public Health Sanitation Division
U.S. Army Public Health Center
Building E-5158
8252 Blackhawk Road
Aberdeen Proving Ground, MD 21010-5403

Or

E-mail: usarmy.apg.medcom-aphc.list.food-protection@mail.mil

3. The U.S. Army Public Health Center (USAPHC) will perform a technical review of the packet. If the PAQ is not included, is incomplete, or if the letter of request and endorsement are not included, the packet will be returned to the purchasing or contracting agency. A completed packet will be processed, to include a review of the PAQ. USAPHC will establish initial contact with the vendor to ensure that the scope of the audit is communicated and POC communication details are valid. The Deputy Chief, Food Protection & Public Health Sanitation Division, will review and authorize the audit request to be tasked to the responsible Public Health Command Activity. The tasked auditor will contact the plant to schedule the audit date. When the audit is completed, USAPHC will furnish the purchasing or contracting agency with a copy of the vendor approval or disapproval letter.

4. For questions or more information, contact the Approved Sources section at the U.S. Army Public Health Center address above, telephone 410-417-3147/443-643-6564 or DSN 867-3147, Fax 410-436-5488, or e-mail usarmy.apg.medcom-aphc.list.food-protection@mail.mil

Pre-Audit Questionnaire for establishments located in the United States, Canada, Mexico, Central America, South America, the Caribbean, and the Pacific Region (excluding Korea): PAQ APHC.docxPAQ APHC.docx